Back Up & Restore Files

Back up the Coach's Office database files to an external drive, such as a USB flash drive or network server. Use the back up files to restore the files to the same computer or copy them to another computer.

Two methods:

• Coach's Office Back Up & Restore Utility
• Windows → My Computer (or Windows → Explore)

Coach's Office Back Up & Restore Utility

This quick, easy method backs up and restores your files to an external drive -right from the Coach's Office desktop.

• Open the Coach's Office program
  • Do not go to any of the programs (chalkboard, etc.) or the programs will be locked. If necessary, close Coach's Office and open again.
• Right click the computer monitor on the Coach’s Office desktop to open the Import/Export Utility
• Choose Import or Export

Back Up (Back up current database to external drive)

• What file do you want to Export? Choose one
• Click Formation (chalkboard), Playbook, or Script,
• Where do you want to Export the "chosen" file?
• Click the dropdown arrow (browse) and choose the external drive location in the list
  • Choosing the Local Drive C is not recommended
  • This location does not serve as a backup file against a hard drive crash or virus
• If a selected, open folder contains the chosen file type, it is listed in the white box near the bottom of the screen
• Select the file name in the bottom box - the background of the text turns blue
• Click OK
• File was successfully copied; click OK.

Restore (Replace current database to Coach's Office)

• What file do you want to Import? Choose one
• Click Formation (chalkboard), Playbook, or Script
• Where is the "chosen" file located that you want to import?
• Click the dropdown arrow (browse) and click the appropriate external drive location in the list
• If a selected, open folder contains the chosen file type, it is listed in the white box near the bottom of the screen
• Select the file name in the bottom box - the background of the text turns blue
• Click OK
  • The current database file on the Local Drive C is overwritten (replaced) with the new database file
• File was successfully copied; click OK

"Windows → My Computer" to Back Up & Restore Files

The instructions given below are not Coach's Office functions - they are performed outside the software. If you need help, ask your computer IT person for assistance.

Do not rename the database files. Coach's Office will not recognize the files.

File Location & Names
There are only three Coach's Office database files to back up. Keep a back up of the files that have changed.

• File Location:
  • Windows XP: Local Disk C/Program Files/coachsoffice
  • Windows 7, Vista: Local Disk C/coachsoffice
• File names:
  • formation.mdb (Chalkboard file)
  • playbook.mdb (Playbook file)
  • script.mdb (Script file)